IT Asset Security

Types of IT Assets

IT assets form the backbone of every organization, driving productivity, connectivity, and innovation. Protecting these assets is not only essential for the smooth operation of business processes but also for maintaining data security and compliance.

Here’s a list of types of IT assets every organization has:

Asset TypeDescription
Hardware Assets
These include physical IT equipment, such as computers, servers, laptops, mobile devices, routers, switches, and peripherals. Hardware assets are essential components of an organization’s IT infrastructure. Safeguarding them is crucial for business operations.
Software Assets
Software assets encompass applications, operating systems, databases, and licenses. Managing software assets ensures compliance with licensing agreements, security patches, and optimal software performance. Unauthorized software can pose security and legal risks.
Data Assets
Data assets refer to the information and data stored within an organization’s IT systems. This includes sensitive customer data, financial records, intellectual property, and more. Protecting data assets is paramount to prevent data breaches, leaks, or data loss incidents.
Network and Servers
Network assets include network infrastructure, such as routers, switches, firewalls, and servers. These assets are crucial for maintaining network reliability and security. Any compromise in these assets can lead to network vulnerabilities.
Cloud-Based Assets
With the rise of cloud computing, cloud-based assets, such as virtual machines, storage, and cloud applications, need to be secured. Ensuring proper access controls and encryption is essential to prevent unauthorized access or data exposure in the cloud.
Mobile Devices
Mobile devices, including smartphones and tablets, often access corporate networks and data. Managing mobile devices through Mobile Device Management (MDM) solutions is critical to prevent data leakage or unauthorized access.

International Technology Company Improves IT Asset Security with Real-Time Tracking

Fixed readers, automatically triggered alarms, and real-time visibility helped this client keep assets where they need to be.
One of the most common reasons customers start working with Asset Vue is for improving the physical security of critical IT assets and have better control and better visibility into asset movement throughout the organization.

Some of the IT Asset Security best practices we used are:

Access Control: Implement strong access controls.
Regular Updates: Keep software and systems up to date.
Firewall Protection: Use firewalls for network security.
Security Training: Train staff to recognize and address threats.
Data Encryption: Encrypt sensitive data in transit and at rest.
Network Monitoring: Continuously monitor for suspicious activities.
Backup & Recovery: Maintain data backups and have a recovery plan.
Endpoint Security: Secure all devices with antivirus and firewalls.
Incident Response: Develop a response plan for security incidents.
Data Classification: Categorize data and apply security measures.
Security Policies: Enforce clear security policies and procedures.
Audits & Testing: Regularly audit and test for vulnerabilities.
Vendor Assessment: Assess third-party vendor security.
Employee Awareness: Promote a culture of security awareness.
Compliance: Adhere to relevant industry regulations.

The Challenge

A Fortune 100 technology company had designated critical IT assets as belonging to specific locations across the country. Those assets should not move from their designated locations and so the client needed a system not just for tracking and monitoring but also alerting responsible parties to any movement.

The Plan

The on-site Asset Vue deployment teams worked with each IT manager to assess the security needs of each location. The teams worked together to map out fixed reader locations in doorways, stairwells, and hallways to make sure any access point was covered.

Any IT asset moved through those access points would be scanned by the fixed-position readers and that movement would be automatically logged in the system. At that point, the system would automatically send out alerts to the managers designated as responsible for that particular asset, either by location or by asset type.

Those managers could then, with just a few clicks, immediately see where the movement had been triggered and coordinate the necessary response.

Asset Tracking Software
rfid and barcode asset management system

The Results

This client now has a clear chain of command of managers responsible for specific assets and each person in that chain can rest assured trusting the Asset Vue system to alert them immediately of any movement as well as provide real-time visibility on demand into the location and status of every tracked asset in the system.

Not every organization needs that level of IT asset security, but every company has a need to have an asset management solution and needs to take the physical security of assets as seriously as the digital security of their corporate firewall and other protections.