IT Asset Tracking Solutions for School Districts

Reliable solutions for reducing data inaccuracies, improving data transparency, and streamlining overall operations.

School districts frequently track thousands of assets, often with low-tech solutions that require immense manual entry time and predispose essential data to inaccuracies. With ever-increasing quantities of educational assets in this digital age, schools are looking for new ways to improve their asset management solutions.

The Challenge

Cedar Falls School District tracks nearly 25,000 assets to facilitate the learning of their 6,000 enrolled students. Cedar Falls had been managing all 25,000 assets on a database that was only accessible by one person, creating the following challenges:

  • Extensive manual updates
  • Time-consuming inventory management
  • Limited data transparency, even for simple information such as date of purchase
  • Data inaccuracies


With goals to reduce this wasted time and money from duplicate purchases and data discrepancies, Cedar Falls was looking for a solution that enabled quick, easy, and thorough asset management with user-friendly barcode scanning technology accessible to many administrators.


The Plan

The Asset Vue team worked with Cedar Falls to implement Asset Vue Inventory as a cloud-based database system for the school district. Using their current barcodes and equipment, the Asset Vue onboarding team validated and structured the existing data to ensure accuracy and efficiency.

Drawing from Asset Vue’s extensive data center experience managing large quantities of assets, the implementation of Asset Vue Inventory with barcodes is a comprehensive solution that was configured to best suit the asset management needs and time- and cost-saving goals of the Cedar Falls School District.


The Results

With implementation taking only a week–including complex data validation for the 25,000 assets — Cedar Falls is now able to manage their assets with increased speed, efficiency, and ease using Asset Vue Inventory, providing the following benefits:

  • Equipment only needs a simple scan to update its location or assignment
  • Elimination of all manual data entry
  • Ability to scan barcodes with a phone using Asset Vue’s mobile app
  • Easy access on the go and across different campus buildings
  • Data transparency and easy data retrieval
  • Savings of up to a week in repair times with accurate inventory information


Cedar Falls also reports significant time saving across the board and has especially benefited from Asset Vue’s unique barcode scanning technology. Updating inventory used to take several days, and with Asset Vue Inventory it now only takes a couple of minutes.

Schedule A Free Demo

From our earliest conversations, we’ll be happy to provide a free demo and for qualified prospects we’ll also provide a free process evaluation. Learn more about how we work with new clients.